Privacy Policy
Effective date: April 1, 2025
This Privacy Policy applies to the information Brunswick Digital (“Brunswick”) as a data controller (“we,” “our,” or “us”) collects about you through this website (www.cscuk2026.com) to facilitate registration for the HRH The Duke of Edinburgh’s Commonwealth Study Conference. We refer to this website and registration activities collectively as the “Services.”
By using the Services, you agree to this Privacy Policy and that we may process, transfer, and store your information in the United States. IF YOU DO NOT AGREE TO THIS PRIVACY POLICY, PLEASE DO NOT USE THE SERVICES.
If you are a California resident, you can view our California privacy disclosures by clicking here.
Information We Collect
The information we collect about you depends on the Services you use, how you use them, and the information you provide to us. We collect information in three main ways: (1) information you provide directly to us; (2) information we collect automatically through technology when you use the Services; and (3) information we collect from other sources.
Information you provide directly to us:
When you use our Services, you may provide certain information to us. For example, we collect information directly from you when you fill out forms on this website to register for our event(s) or otherwise communicate and interact with us.
The categories of information we collect directly from you include:
- Contact and event registration information, such as your full name, address, telephone number, email address, employer/institution name, and job title.
- Customer service interaction information, such as messages submitted to us through online forms or email.
Information we collect automatically through technology when you use the Services:
When you use our Services, we may automatically collect certain information using a variety of third-party technologies, including cookies and similar tools. Please refer to the Online Analytics section below for more information about cookies.
Some of the information we automatically collect when you use our Services includes:
- Information about the device you use to access the Services, such as your IP address, MAC address, browser language, unique device identifiers, the state or country from which you accessed the Services, operating system, Internet connection type and service provider, Wi-Fi network, and software and hardware attributes (including device IDs, operating system, and browser type).
- Information about how you use the Services, including referring and exit URLs, the links you click, the date and time you accessed the Services, error logs, and other similar information.
Information we collect from other sources:
We may receive information about you from other sources, such as business partners, marketers, researchers, analysts, social network services, and other parties to help us supplement our records.
De-identified Information
We may de-identify information we collect so the information cannot reasonably identify you or your device, or we may collect information that is already in de-identified form. Our use and disclosure of de-identified information is not subject to any restrictions under this Privacy Policy, and we may use and disclose it to others for any purpose, without limitation.
Online Analytics
We may use third-party web analytics services on our Services, such as those of Google Analytics. These service providers use the sort of technology described in the “Information we collect automatically” section above to help us analyze how users use the Services. The information collected by the technology will be disclosed to or collected directly by these service providers, who use the information to evaluate your use of the Services on our behalf. If you’d like to opt out of Google Analytics, please use the Google Analytics Opt-Out Browser Add-on located here: https://tools.google.com/dlpage/gaoptout.
Please note that these opt-outs apply per browser and per device, so you will have to opt out for each device—and each browser on each device—through which you access our Services.
How We Use Your Information
Brunswick may use the information we collect in the following ways:
- To provide the services you have requested, such as registering for the event(s).
- To communicate with you, for example, keeping you posted on developments associated with out event(s), and changes to our terms, conditions, and policies; as well as, in accordance with applicable law, sending you marketing messages about the event and other information that may be of interest to you.
- To improve our Services, including bug detection and error reporting, to understand how users interact with our Services, improve usability and effectiveness of our website, and perform research and analytics.
- For our business operations, including maintaining your even registration(s), and for security, fraud prevention, and legal compliance, such as detecting security incidents and protecting against malicious, deceptive, fraudulent, or illegal activity.
- Other purposes for which we seek your consent. We may also use your information for a specific purpose that we communicate to you. We will ask for your consent to process your information for such purpose in accordance with applicable legal requirements.
The laws in some jurisdictions require companies to tell you about the legal grounds they rely on to process your information. Our legal bases for processing your information as described in this Privacy Policy are as follows:
- Where use of your information is necessary to perform our obligations under a contract or commitment to you. For example, to provide the services you’ve requested from us, or to comply with our website terms of service.
- Where use of your information furthers our legitimate interests or the legitimate interests of others. For example, to provide security for our Services, operate our business and our Services, make and receive payments, defend our legal rights, and prevent fraud.
- Where we use your information to comply with applicable legal obligations. For example, keeping track of purchases for tax and auditing purposes.
- Where you have consented to our processing of your information for a particular purpose.
For the purposes discussed in this Privacy Policy, we may combine the information that we collect through the Services with information that we receive from other sources, both online and offline, and use such combined information in accordance with this Privacy Policy.
How We Disclose Your Information
Brunswick may disclose your information in the following ways:
- Affiliated entities. We may disclose information with Brunswick affiliates to deliver the Services, operate our business, and enhance our Services and your customer experience.
- With the event host. We will disclose your registration information with the event host to facilitate your participation and to provide you with relevant information and updates. The event host's use of your information will be subject to their own privacy policies and terms.
- Service providers. We use select third-party vendors to help us provide our Services and operate our business, and we may provide access to or disclose your information to these vendors. They provide a variety of services to us, including customer service, payment processing, data hosting and storage, security, fraud prevention, research, and legal services. These service providers are permitted to access and use your information for purposes of performing services for Brunswick or to comply with applicable legal requirements.
- Protection of Brunswick and others. We may disclose the information we collect about you if required to do so by law or in a good faith belief that such disclosure is reasonably necessary to: (a) comply with legal process (for example, a subpoena or court order); (b) enforce our terms of service or sale, this Privacy Policy, or other contracts with you, including investigation of potential violations; (c) respond to claims that any content violates the rights of third parties; or (d) protect the rights, property, or personal safety of Brunswick or others.
- Business transfers. As we continue to develop our business, we may buy, merge, or partner with other companies. In such transactions, including in contemplation of such transactions, your information may be among the transferred assets. If a portion or all of Brunswick’s assets are transferred to a third party in these circumstances, we may disclose your information as part of the transaction.
Children’s Privacy
Our Services are intended for general audiences and are not directed at children. If we become aware that we have collected data without legally valid parental consent from children under an age where such consent is required, we will take reasonable steps to delete it as soon as possible.
Security And Retention of Your Information
Security of your information
We are committed to protecting your information. We use a variety of technical, physical, and organizational security measures designed to protect against unauthorized access, alteration, disclosure, or destruction of information. However, no security measures are perfect or impenetrable. As such, we cannot guarantee the security of your information.
Retention of your information
We retain information for different periods of time depending on the purposes for which we collect and use it, as described in this Privacy Policy. We will delete or de-identify information when it is no longer needed to fulfill these purposes unless a longer retention period is required to comply with applicable laws. There may be technical or other operational reasons where we are unable to fully delete or de-identify your information. Where this is the case, we will take reasonable measures to prevent further processing your information.
Your Rights and Choices
Information rights and choices
We provide you with the ability to exercise certain controls and choices regarding our collection, use, and disclosure of your information. Depending on the laws in your jurisdiction of residence, you may request:
- Access to, or a copy of, your information in a structured, commonly used and machine-readable format
- General information about our processing activities
- Confirmation that we are processing your information
- Correction or rectification of your information
- Deletion of your information
- Transfer of your information to a third party
- Information portability, where technically feasible
- Restriction or objection to certain processing of your information
- To withdraw your consent to our use of your information for certain processing purposes, where the processing purpose was based on your consent
Please note that we do not use your information to make decisions that produce legal or similar effects based solely on the automated processing of your information. We may ask you to provide us with information necessary to reasonably verify your identity before responding to your request. We will consider all requests and provide our response within the time period required by applicable law. Please note, however, that certain information may be exempt from such requests. If we deny your request in whole or in part, you may have the right to appeal the decision. In such circumstances, we will provide you with information regarding the appeals process.
To make a request, please email us at [enquiries@cscuk2026].
Sale/Targeted advertising opt out rights
Under the laws in certain US jurisdictions, you also have the right to opt out of our processing or sharing of your information for online targeted advertising purposes. Note that certain state laws also allow you to opt out of the “sale” of your information to third parties in exchange for valuable consideration. As discussed above in the “Online Analytics” section, we use online analytics tools that result in the disclosure of your information to our third-party partners and that are subject to this opt out right. You can opt out of both of these activities by clicking “Your Privacy Choices.”
Marketing choices
You can opt out of receiving marketing emails from us by following the instructions at the bottoms of the email. Please note that your request will take some time to process, in accordance with applicable law. After you opt out, you will still receive transactional communications from us regarding your account or important legal information. To opt out of all marketing from Brunswick, you can also email us at [enquiries@cscuk2026].
Additional Privacy Information for California Residents
If you are a California resident, the California Consumer Privacy Act (“CCPA”) requires us to provide you with the following additional information about:
- the purpose for which we use each category of “personal information” (as defined in the CCPA) we collect; and
- the categories of third parties to which we (a) disclose such personal information for a business purpose, (b) “share” personal information for “cross-context behavioral advertising,” and/or (c) “sell” such personal information.
Under the CCPA, “sharing” is defined as the targeting of advertising to a consumer based on that consumer’s personal information obtained from the consumer’s activity across distinct online services, and “selling” is defined as the disclosure of personal information to third parties in exchange for monetary or other valuable consideration. Our use of third-party analytics services may result in the disclosure of online identifiers (e.g., cookie data, IP addresses, device identifiers, and usage information) in a way that may be considered a “sale” under the CCPA. The following chart provides a detailed overview of these practices:
For more information about each category, purpose of use, and the third parties to which we disclose information, please see the “Information We Collect,” “How We Use Your Information,” and “How We Disclose Your Information” sections above.
Your Choices Regarding “Sharing” and “Selling”:
You have the right to opt out of Brunswick’s sale of your personal information for purposes of online analytics by clicking the “Your Privacy Choices” link on our website footer. Your opt out choice will apply only to the particular device and browser on which you are making the choice, so please repeat your opt out choice on other browsers and devices if you would like. Please note that we will also honor browser-based opt out signals (such as the global privacy control) in accordance with our legal obligations.
Other CCPA rights.
Financial incentives. If we offer any financial incentives in exchange for your personal information (e.g., discount coupons in exchange for your email address), we will provide you with appropriate information about such incentives so that you can make an informed decision as to whether to participate.
Right to Limit. The CCPA allows you to limit the use or disclosure of your “sensitive personal information” (as defined in the CCPA) if your sensitive personal information is used for certain purposes. Please note that we do not use or disclose sensitive personal information other than for business purposes for which you cannot opt out under the CCPA.
Personal Information rights. Please see the “Your rights and choices” section of our Privacy Policy above for information about the additional rights you have with respect to your personal information under California law and how to exercise them.
Retention of Your Personal Information.
Please see the “Security and retention of your information” section above.
Do Not Track (“DNT”).
DNT is a privacy preference that users can set in certain web browsers. Some web browsers offer users a “Do Not Track” privacy preference setting in the web browser. We do not currently recognize or respond to browser-initiated Do Not Track signals. Learn more about Do Not Track. Please note that “Do Not Track” is a distinct privacy mechanism from the browser-based opt out signals referenced above, which Brunswick does honor in accordance with applicable law.
California “Shine the Light” disclosure.
The California “Shine the Light” law gives residents of California the right under certain circumstances to opt out of the disclosure of certain categories of personal information (as defined in the Shine the Light law) with third parties for their direct marketing purposes, or in the alternative, that we provide a cost-free means for consumers to opt out of any such disclosure. We do not currently disclose your personal information to third parties for their own direct marketing purposes.
Information for International Users
We may transfer, store, and/or process your information to or with other Brunswick entities or other third parties (such as trusted service providers and partners in locations around the world, including the United States) for the purposes described in this Privacy Policy. Wherever your information is transferred, stored or processed by us, we take reasonable steps to protect your information in accordance with this Privacy Policy and applicable laws. These measures may include implementing Standard Contractual Clauses to govern the transfer of your information, or other means recognized by applicable laws. By providing us with your information, you acknowledge any such transfer, storage, or processing.
If you have any concerns or complaints about our data processing activities, we urge you to first try to resolve such issues directly with us. However, if applicable, you may make a complaint to the data protection supervisory authority in the country where you are based, or seek a remedy through local courts if you believe your rights have been breached.
Changes to Our Privacy Policy
From time to time, we may change or update this Privacy Policy to reflect changes in the law, our data collection and use practices, the features of our Services, or advances in technology. You should review the Privacy Policy periodically, and you can know if the Privacy Policy has changed since the last time you reviewed it by checking the “Effective Date” at the beginning of the document. By continuing to use the Services, you are confirming that you have read and understood the latest version of this Privacy Policy. If we make material changes to the Policy, we will provide notice through our Services, or by other means, to provide you the opportunity to review the changes before they become effective, in accordance with applicable legal requirements.
Contact Information
If you have any questions in relation to this Policy please contact us at:
Telephone: +44 (0) 20 74045959
Email: enquiries@cscuk2026.com